Finance and Administrative Assistant Job at World Agroforestry Centre

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Organization: World
Agroforestry Centre
Duty Station: Kampala, Uganda
Reports to: The Country
Representative
About Us:
The World Agroforestry Centre is an independent research institution
which generates science-based knowledge about the complex role trees play in
agricultural landscapes and rural livelihoods. As part of the Centres work to bring
tree-based solutions to bear on poverty and environmental problems. researchers
– working in close collaboration with partners – are developing new
technologies, tools and policy recommendations for increased food security and
ecosystem health. The Centre’s headquarters are located in Nairobi. Kenya, and
research is conducted in 23 countries in Africa, Asia and Latin America We are
supported by the Consultative Group on International Agricultural Research
(CGIAR) and receive funding from over 50 different donors.
Job Summary: The Finance and
Administrative Assistant will be responsible for the execution of day to day
financial and administrative duties to the ICRAF Uganda Office.
Key Duties and Responsibilities:
1. Finance:
  • Produce monthly financial reports with
    accompanying data for Uganda Office
    Maintain petty cash and bank accounts 
  • Perform monthly reconciliations and
    prepare monthly expenditure forecasts
    Ensure financial ethics and accountability of all ICRAF staff (Follow-up
    on staff advances)
  • Follow-up on all collaborators and
    partners to ensure that the accounting is received.
  • Oversee national staff salary and benefits
    payments, manage imprest and submit monthly statutory deductions to the
    relevant authorities
  • Check and verify all financial
    transactions, review payments request , purchase orders , and contracts
    for accuracy and integrity before approval by the supervisor
  • Assist with the preparation and monitoring
    of country budgets
  • Liaise and advice country teams on
    expenditure levels of their respective projects
  • Follow up to ensure timely submission of
    reports (both financial and technical)
  • Ensure year-end audit requests are
    submitted as and when requested (bank confirmations, bank statements,
    reconciliations etc)
  • Follow up and ensure internal audit
    recommendations are implemented and adhered to.
2. Administration:
  • Coordinate administrative issues for
    Uganda Office in collaboration with the regional office 
  • Advise and ensure local contracts are in
    compliance with Ugandan laws
  • Provide advice and support for visiting
    scientists and students to acquire necessary work permits in compliance
    with existing Ugandan laws
  • Handle procurement and inventory of assets
  • Oversee management of office premises 
  • Organise meetings, workshops and
    conferences (travel coordination, airfare, budgets, logistics etc)
  • Take minutes and keep record of staff
    meetings.
Qualifications, Skills and Experience:
  • The candidate should possess a Bachelor of
    Commerce/Business Administration or a relevant degree.
  • At least CPA 2 or relevant
    Financial/Accounting management qualification with a good understanding of
    budgeting and financial management practices.
  • Proficiency in database applications and
    MS office suite.
  • The prospective job holder should posses at
    least 3 years professional experience in the field of Accounting or
    Finance with administration in an NGO setting.
  • Excellent analytical, organizational and
    planning skills.
  • Good English communication skills, both
    written and spoken.
  • Exceptional attention In detail.
  • Team player and highly motivated.
How to Apply:
All suitably qualified candidates should visit the web link below and
review requirements and thereafter express interest.
Apply Click
Here
NB: Please note that only
short-listed applicants meeting the above requirements will be contacted.
Deadline: 12th September 2013.

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