The Ugandan Jobline

• The job holder will support the management
  of project budget in relation to operational expenses;
• Co-ordinate with other UN finance and
  budget staff on related issues during preparation of budget reports;
• Manage administrative and human resource
  processes according to UN rules and regulations
• Coordinate recruitment and staff
  administration in collaboration with appropriate UN partners;
• Ensure that the office premises meet UN
  security requirements;
• Contracts administration including supporting
  the process for the identification, selection, supervision and payment of
  appropriate vendors;
• Asset management including ensuring the
  safekeeping of office property, annual physical inventory, preparing
  reports and cost analysis, and recommending replacement/disposal of
  equipment and supplies;
• General office management, including
  cleaning services and the procurement, maintenance and repair of equipment
  and supplies;
• Support the planning and execution of two
  large annual events;
• Undertakes all administrative arrangements
  for meetings, workshops, seminars and visitors;
• Support with protocol matters and travel
  arrangements (i.e. airline tickets, visas, hotels, daily subsistence
  allowance)
• Ensure compliance with all UN Rules and
  Regulations regarding operational systems and procedures, and establish
  relevant internal controls.

• The applicant should hold a Degree in
  business, finance, accounting, administration or related discipline or a
  combination of a high school certificate and ten years relevant experience
  may be accepted.
• At least five years experience in
  administrative and office operational support roles;
• At least two years experience managing
  office operations;
• United Nations UN experience will be
  highly desirable.

• Fluency in both written and spoken
  English;
• Knowledge of a language widely spoken in
  Uganda is required.

• Ability to perform a broad range of
  administrative functions, e.g., budget/work programme, human resources,
  database management, etc;
• Ability to apply knowledge of various
  United Nations administrative, financial and human resources rules and
  regulations in work situations;
• Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations;
• Commitment to implementing the goal of
  gender equality by ensuring the equal participation and full involvement
  of women and men in all aspects of work.

• Working knowledge of United Nations Rules
  and Regulations relating to procurement and administration;
• Ability to perform work of confidential
  nature and handle a large volume of work;
• Good knowledge of administrative rules and
  regulations;
• Strong IT skills, knowledge of ATLAS;
• Ability to provide input to business
  processes re-engineering, implementation of new systems;
• Ability to supervise and train support
  staff;
• Leadership and Self-Management;
• Excellent computer skills (including
  finance and administration systems);
• Ability to maintain a variety of complex
  records and to prepare reports from such records;
• Excellent communication, documentation and
  presentation skills;
• Experience managing contracts with
  consultants and vendors.

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