Jobs in Nonprofit Organisations – Logistics Officer at Makerere University Walter Reed Project (MUWRP)

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Job
Title: Logistics Officer
Organisation: Makerere University Walter Reed Project
(MUWRP)
Duty
Station: Kampala, Uganda
Position
Number:  MUWRP – 005
Reports
to: The Stores &
Logistics Supervisor
About
MUWRP:
The Makerere University
Walter Reed Project (MUWRP) is a non-profit HIV research program that was
established in 2002 as a result of a memorandum of understanding between
Makerere University and The Henry M. Jackson foundation for Advancement of
Military Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to
develop, evaluate and provide interventions to mitigate disease threats of public
health importance to Uganda. Activities include; vaccine development and
building of vaccine testing capability in Uganda, conducting of epidemiological
and basic research and provision of HIV Treatment, care and support and
surveillance of influenza and other emerging infections. Of Recent, MUWRP has
entered in a collaboration with The Austere environment Consortium for Enhanced
Sepsis Outcomes (ACESO) which is a newly formed consortium with Directorship
based at the US Naval Medical Research Centre in Frederick, Maryland to advance
understanding of clinical management and pathogenesis of sepsis as it relates
to a spectrum of clinical manifestations and varying etiologies in
resource-constrained settings.
Job
Summary: The Logistics
Officer will be primarily responsible for facilities maintenance, stores and
supplies activities as they relate to stores and logistics function in the
administration department
Key
Duties and Responsibilities:
1. Facilities maintenance:
  • Generator
    – to ensure adequate fuel and maintenance
  • Office,
    lab and clinic premises-to coordinate with cleaners and gardeners to
    ensure cleanliness and to recommend renovations when necessary
  • Project
    house – to coordinate with housekeeper to ensure adequate food supplies,
    water flow, electrification, DSTV subscription and cleanliness of house
    and compound especially when visitors are expected.
  • Motor
    Vehicles – to coordinate with drivers to ensure licensure and maintenance.
  • Tag
    furniture and equipment with HMJF or MUWRP labels appropriately. f. Ensure
    that all new staff are issued with Identity Cards,
2. Stock and Supplies:
  • Maintain
    a filling system for all procurement and supply records in line with set
    departmental and administrative guidelines.
  • Solicit
    for quotations for local purchases
  • Assist
    in converting requisitions that have been approved into purchase orders
    especially for local supplies.
  • Make
    outside deliveries and pick – ups when necessary.
  • Implement
    logistical support process in the receipt and distribution of products in
    accordance with the set reporting guidelines.
  • Support
    and assist the logistics supervisor on all issues related to the
    procurement procedures for goods, works and services.
  • Assist
    in monitoring materials availability to avoid stock outs.
  • Receive
    requests for goods and services from user departments.
  • Ensure
    that supplies are appropriately stored for easy identification and
    retrieval.
  • Ensure
    appropriate stores documentation for receipt and release of materials:
    Supplies receiving reports, stores requisitions, delivery notes and
    records of the same.
  • Perform
    any other duties as may be assigned from time to time by administration.
Qualifications,
Skills and Experience:
  • The
    applicant should hold A Degree in Purchases and Supplies/ Procurement or
    related field from a recognized University.
  • At
    least two years experience in stores and logistics environment.
  • Strong
    computer skills with knowledge of supplies/stock management software like
    Microsoft Dynamics is an added advantage.
  • Fluency
    in verbal and written English.
  • Highly
    organized, detail-oriented and self-motivated.
  • Ability
    to handle multiple tasks simultaneously.
  • Ability
    to work on own initiative.
How
to Apply:
All suitable candidates
should download application forms from http://www.muwrp.org/wp-content/files/FORM.pdf  and attach them on their Applications
letters, Photocopies of academic qualifications and Resume with three referees
quoting the Position Number to: The Human Resource Administrator Makerere
University Walter Reed Project Plot 42 Nakasero Road. P.O. Box 16524 Kampala,
Uganda
NB: Only
shortlisted candidates will be contacted.
Deadline:
16th August 2013
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