The Ugandan Jobline

• Efficient
  and effective running of the operational aspects of the office,
• Assists
  the Head of Legal and the legal team in the overall management of their
  portfolio. 
• Also
  assists the company secretary in performing her role including managing
  Board meetings, events and functions.

• Monitor
  receipt and response of correspondence and queries from the business,
  external stakeholders and external firms and identify those needing
  priority attentions and escalate as necessary.
• Prepare
  management presentations and reports for meetings, seminars etc..
• Organise
  departmental meetings, maintain action plans and follow up progress.
• Undertake
  special assignments as requested by the Head of Legal.
• Organize
  visits by Legal team to Barclays entities. 
• Make
  travel and accommodation arrangements, facilitate airport transfers and
  ground transport, schedule appointments and prepare detailed itineraries,
  organize for travel allowances, request for/obtain visas, secure tickets,
  work out budget implications and agree on which cost center to debit.
• Organize
  and coordinate Legal & Secretarial related functions in-country e.g.
  Conferences, Legal Awareness Programmes, Seminars, Away Days etc.

• Responsibility
  for records management and maintaining complete and accurate records as
  well as maintaining an appropriate and efficient filing system for all
  records of the Legal and Company Secretarial Function.
• Support
  the Legal Team in serving all the business areas and functions in relation
  to Legal risks and provide services required to achieve their business and
  functional objectives.
• Manage,
  control and monitor office budget and accounts:
• Prepare
  Legal and Company Secretarial budgets in consultation with Head of Legal
  ensuring basis is understood and monitor performance against budgets.
• Monitor
  External legal costs ensuring spend is within Budget.
• Ensure
  prompt submission of legal reconciliation return to Finance.
• Comment
  on budget variances, recommend action and follow up to ensure action is
  taken.
• Assist
  in managing the process of vetting, review, preparation and perfection of
  security documents and all other documents prepared in connection with
  retail and commercial lending and in collaboration with Barclays Documents
  and Securities Centre.
• Manage
  the tracking of relationships with external lawyers using best supplier
  management practices as described in the Use of Law Firms Policy and the
  Sourcing engagement model.
• Maintain
  and Monitor ongoing litigation and non-litigation matters and report the
  status in the Legal Risk Report.
• Manage
  external legal expenditure. 
• Conduct
  risk and control assessment testing in line with the set out guidance and
  controls and maintain an audit trail.
• Monitor
  and oversee the processing of all fee notes from external law firms and
  liaise with finance to ensure settlement, maintain a detailed spreadsheet
  of all payments and reconcile figures on a monthly basis.
• Review
  department’s requirements and liaise with Procurement for replacements and
  enhancements.
• Ensure
  plans are in place to cover leave, training, development and awareness
  programs to legal team and related departments.
• Interpret
  and implement Bank operational policies and procedures to all staff in
  Legal.
• Manage
  Legal and Regulatory Risks (referred to below as ‘Legal & Regulatory’)
  and send a monthly report to the Country Head of Legal.

• Co-ordinate
  all Board events/functions, i.e. all BBU Board and Subsidiary Board
  meetings, Annual General Meetings, Workshops, Training etc.
• Prepare
  Board notices, papers for discussion, minutes and circulate to attendees.
• Monitor
  and manage a schedule for sealing and execution of legal documents.
• Administer
  and oversee payments of Non-Executive Directors salaries, allowances, and
  refunds, follow up to ensure payment.
• Ensuring
  compliance with statutory requirements.
• Responsibility
  for Legal’s Business Continuity Plans.
• Update
  company and directors information, file necessary returns at the Registrar
  of Companies and maintain records

• The
  applicant should possess a formal Legal qualification.
• Ability
  to manage various events and functions.
• Legal
  and/or Company Secretarial qualifications or experience.
• Knowledge
  of the Bank’s structure, policies and activities,
• Good
  understanding of the Bank’s service standards including service
  initiatives,
• A
  good understanding of budgeting and cost control methodologies.
• A
  detailed knowledge of the Bank’s administrative policies,
• A
  Good knowledge of the Bank’s financial procedures and controls, Understanding
  of the role, objectives and responsibilities of the Head of Legal and
  Secretarial Services.
• Good
  understanding of the Company Secretary’s role and responsibilities. 
• Basic
  legal knowledge and practical application.
• A
  person with a good understanding of Financial Management.
• Energetic
  person with the ability to handle high volumes of work, set priorities and
  meet deadlines.
• Ability
  to attend to detail and anticipate, be alert for and follow up on a large
  volume of activities.
• Punctuality
  and attendance in accordance with Bank policies, and willingness to work
  extra hours when required.
• Excellent
  team player.
• Good
  communication skills – oral and written,
• Strong
  Interpersonal skills,
• Planning
  and organization.
• Report
  writing.
• Administrative
  skills.
• Numeracy
  and basic statistics.
• Ability
  to multitask.
• Analytical
  skills.
• Excellent
  PC skills.

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