Job Title: 2024 Young Graduate Program (Several No Experience Internship…
ILF NGO Careers – Finance/Human Resource Manager at International Lifeline Fund
Job Title: Finance/Human Resource Manager
Organization: International
Lifeline Fund
Lifeline Fund
Duty Station: Lira, with
monthly travel to Kampala, Uganda
monthly travel to Kampala, Uganda
Reports to: Country Director
About ILF:
International Lifeline Fund (ILF is an innovative humanitarian
development organization, dedicated to provide clean drinking water and
fuel-efficient cooking techniques to habitants in Kenya, Uganda and Haiti. ILF
embraces an entrepreneurial spirit, a bottom-up philosophy to development, and
a flexible, low-cost operational approach. ILF’s vision is a world, in which no
one is forced to drink contaminated water or expose themselves, their family,
and their environment to the harms associated with cooking on an open fire.
development organization, dedicated to provide clean drinking water and
fuel-efficient cooking techniques to habitants in Kenya, Uganda and Haiti. ILF
embraces an entrepreneurial spirit, a bottom-up philosophy to development, and
a flexible, low-cost operational approach. ILF’s vision is a world, in which no
one is forced to drink contaminated water or expose themselves, their family,
and their environment to the harms associated with cooking on an open fire.
Job Summary: The Finance/Logistics
Manager is responsible for managing ILF Uganda’s finances, coordinating
logistics and procurement, and providing operational support to ILF Uganda’s
Country Director.
Manager is responsible for managing ILF Uganda’s finances, coordinating
logistics and procurement, and providing operational support to ILF Uganda’s
Country Director.
Key Duties and Responsibilities:
1. Finance
- Administer and monitor the financial and
accounting system in order to ensure that the ILF finances and assets are
maintained in an accurate and timely manner and comply with the ILF
policies and procedures - Ensure conformity with ILF reporting
requirements and compliance standards established by each donor in
managing grant projects - Assist with the preparation of the program
budget, establish and maintain cash controls, monitor the purchase order
system, reconcile accounts payable and receivable, establish and maintain
supplier accounts, prepare monthly and quarterly financial statements and
general ledger and assist with audits - Liaise with Program Managers and Country
Coordinator with regard to grant/budgetary issues and monthly financial
reports. - Monitor actual grant expenditures against
approved donor line items on a monthly basis; advise program staff of any
irregularities and make recommendations for future action o Maintain
relations with the bank and service providers as well as important
contacts of the organization - Expedite field based payments, summarize
expenses, classify and code as per ILF and donor requirements and compile
for program-wide financial report consolidation o Timely settle staff /
business advances and ensure that all are current and cleared - Review internal control systems and how
they have been implemented and recommend strengthening wherever necessary.
2. Logistics
- Supervise procurement of needed supplies
in coordination with logistics department o Maintain and implement an
effective and well-documented system of procurement, transportation, and
storage of materials and supplies - Manage and maintain all machinery and
equipment, implementing a system for monitoring usage and tracking location-
add(manage inventory) - Ensure that systems are in place to track
maintenance schedules, fuel usage and vehicle scheduling. - Support timely and accurate processing and
documentation of procurements, and ensure accurate paperwork and a supply
chain. - Maintain service and vendor contracts and
seek out new contracts as program needs require
3. Administration/ Human Resources
- Ensure operations are conducted in accordance
with ILFs policies and procedures, all statutory regulations, and tax
requirements. - Support ILF Uganda’s Country Coordinator
in the negotiation of contracts, MOUs, FLAs, grants, cooperative
agreements and their modifications or extensions. - Ensure the respect of the staff rules,
regulations and internal policies - Administration of payroll, leave time, new
contracts and all duties connected with the recruitment of new staff
including posting, interviews, and new staff orientation.
Qualifications, Skills and
Experience:
Experience:
- The applicant should posses a University
or higher degree in relevant discipline - Proficiency in the use of Quickbooks
- Three or more years management experience
with international humanitarian organizations in finance and logistics. - Past Budget management experience in
programs with multiple donors - Good understanding of basic principles of
accounting - Management experience in operations
(admin, logs, finance, HR) - Experience in procurement compliance
- Excellent communication skills (both oral
& written) in English - Possess strong analytical and conceptual
skills - High sense of responsibility and excellent
organizational, planning and time management skills - Energetic, flexible and willing to work
irregular hours - Good command of computer programs and
applications with significant capabilities in computerized database and
spreadsheet construction, and their practical application.
How to Apply:
All applicants should send applications via E-mail with an updated resume
and cover letter to info@lifelinefund.org.
and cover letter to info@lifelinefund.org.
NB: Only shortlisted
candidates will be contacted if your application will move forward to the
second stage of the application process.
candidates will be contacted if your application will move forward to the
second stage of the application process.
Deadline: 2nd September
2013
2013
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