The Ugandan Jobline

• Facilitate the admission and registration
  of students every term.
• Issuing of identity cards and proper
  keeping of students’ records.
• Prepare the orientation of all new
  students a week after the commencement of the term.
• Prepare a list of all registered students per
  term.
• Plan and budget for the Centre’s admission
  and registration requirements and submit monthly performance
  reports  in line with set standards.
• Plan for the acquisition and issuance of
  student’s identity cards.
• Maintain an updated record of all current
  and former students and conduct registration of students in line with
  the registration guidelines.
• Maintain an updated and accurate record of
  all current and former students as per programme of admission in line
  with the registration guidelines.
• Liaise with academic departments,
  coordinate and implement the process student admissions in line with
  admission criteria standards and guidelines.
• Plan, coordinate and implement the process
  of student registration in line with approved guidelines and procedures.
• Handle students’ inquiries, complaints and
  concerns.
• Receive for filing and cross check for
  completeness, accuracy and authenticity of all academic certificates
  and testimonials of existing and  prospective Centre students and
  liaise with immediate supervisor to solve any related constraints in line
  with Centre policy and  departmental work plan.
• Prepare admission letters of successful
  students for signature and coordinate their issuance as approved by
  the Admissions Board and Academic Board.
• Supervise, guide and manage staff
  performance under his/her direct report and guide them in accordance with
  the law, policies and regulations in force.
• Send
  periodic reports to the Principal Assistant Secretary, delegated and
  designated duties.
• Perform any other duties that may be
  assigned by the Principal Assistant Secretary from time to time.

• The
  Assistant Secretary should possess a Master’s degree in Education
  Management and Administration or Public Administration and Management.
• Bachelor’s degree in Education, Social
  Sciences, Arts or any related degree from a recognized university.
• Additional
  postgraduate qualification in Records Management is an added
  advantage.
• Three
  years relevant work experience handling administration and
  management issues in an institution of higher learning.
• Strong management skills.
• Good understanding in Information records
  and archives management.
• Strong interpersonal communication skills.
• Literacy in modern computer applications.
• Ability to evaluate, measure, and advise
  on policy and procedures for academic operations and programmes.
• High level of integrity.
• Team player and strong leadership skills.
• Good communication skills and a good
  listener.

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