The Ugandan Jobline

• Provide
  primary administrative support and program support to ED and technical staff
  and ensure timely support.
• Assist
  in preparation for all office meetings, document meetings and support in
  departmental meeting minutes
• With
  guidance from technical staff support training/workshop preparations,
  seminars and or related activities by making sure materials, equipment and
  stationery are packed and delivered to venues.
• Maintain
  appropriate programme files, ensuring that filing system is developed for
  various projects and activities. Developing filing indexes for all
  projects in close collaboration with technical staff and keep up-to-date
  files
• With
  guidance from technical staff support the compilation of the reports to
  include photocopying, binding, and distribution to various stakeholders.
• Support
  in the establishment and maintenance of an information resource centre for
  Link Up and other CHAU projects. Regular update of the resource centre
  with new information plus updating the library index and re-organize
  resource centre from time to time disposing of information that is no
  longer required
• Help
  staff, partners, and visitors access information from the library and
  track all borrowed information from the library, to ensure return at an
  appropriate time.
• Supervise
  the Resource Centre and maintain a catalogue of available materials and
  their status to facilitate easy access of data/ information and coordinate
  the ordering, receipt, distribution and renewal of subscription of
  journals and books required for all programmes.
• Review
  records and documents in the resource centre, weed inactive materials and
  dispose of obsolete records. Manage the archives and promote preservation
  of the heritage of the organization
• Collate
  travel plans on a monthly basis from all staff and arrange support
  accordingly.
• Manage
  program workshops/events and liaise with staff and finance department and
  ensure all the logistics support for venue, invitations, funds, transport
  and accommodation.
• Coordinate
  and in consultation with relevant staff schedule meetings to include staff
  meetings and technical review meetings and ensure proper filing of the
  minutes.
• Provide
  primary administrative support to the Country Program Manager, Finance and
  Operations Manager and program support to technical staff and ensure
  timely support.
• Coordinate
  and facilitate information flow and follow up with programs and fi nance
  and administration department logistics to include hotel and flight
  bookings, airport pick up and transportation in country for NY colleagues
  and other related staff.
• Preparing
  purchase requests for country office supplies and commodities and maintain
  continuous supply to facilitate workshops, routine office requirements and
  special events.
• Liaison
  with partners and districts for follow up reports and outstanding
  accountability as directed by technical and financial staff
• Support
  program data entry and documentation as and when required.
  
  

• The
  applicant should possess a Bachelor’s degree in Humanities or Diploma in
  related field.
• Good
  documentation and achieving is required
• A
  minimum of five or more years experience in a similar or related position.
• Documentation
  skills including writing reports, minutes and filing documents
• Excellent
  communication skills.
• Good
  command of English language and ability to work in multi-cultural
  settings.
• Excellent
  interpersonal skills
• Good
  personality and ability to handle multiple tasks.
• Demonstrates
  a willingness to learn and widen his/her skills
• Willing
  to perform any other duties as may be assigned from time to time

Related Jobs