Administrative Assistant Job at Makerere University Centre for Research in Transportation Technologies (CRTT)

Organisation: Makerere
University Centre for Research in
Transportation Technologies (CRTT)
Duty Station: Kampala, Uganda
Job Summary: The
Administrative Assistant will be responsible for providing administrative and
clerical services in order to ensure effective and efficient operations of the
CRTT.
Key Duties and Responsibilities:
  • Assist with all aspects of administrative
    management, directory maintenance, logistics, and storage
  • Administer inventory of CRTT assets,
    supplies and consumables monitoring critical levels of stocks;
  • Plan, Schedule and coordinate meetings,
    interviews, events, exhibitions and other similar activities;
  • Create and keep up-to-date the electronic
    and manual records
  • Coordinate repairs and maintenance of
    office equipment and general cleanliness;
  • Take charge of Board and Committee
    meetings;
  • Prepare reports, disseminate information,
    dispatch minutes, memos and letters;
  • Requisition maintain and account for
    financial and other resources under his/her care;
  • Supervise staff and ensure harmonious
    working relationship amongst staff under his/her care; 
Qualifications, Skills, and
Experience
:
  • The job holder should possess a Bachelor’s
    Degree with a post graduate diploma in either Administration or Human
    Resource Management. Project Planning and Management, is required.
    Candidates with MBA will be highly preferable.
  • Knowledge of office administration and
    bookkeeping procedures;
  • Familiarity with management and
    implementation of Projects funded by Government of Uganda and donors.
 Personal Competencies: Excellent
interpersonal skills , Team building skills,  Analytical and problem solving skills , Decision
making skills, Communications skills, Organizational skills, Computer literacy skills
particularly competency in spreadsheets and word processing programs, Ability
to maintain a high level of accuracy and confidentiality of administrative and
financial information Relationship management skills, Time management skills, Honesty
and trustworthiness, Cultural awareness, sensitivity and flexibility while
demonstrating sound work ethics.
How to Apply:
All candidates should send their applications with a Curriculum Vitae,
Certificates and Transcripts (3 copies each ) giving full details of
applicants’ education, qualifications, work experience, present salary and
names of three referees, plus their postal addresses to the address below. All
applicants should make sure at least two of their referees have sent references
in support of the applicants. All applications should be hand delivered to: Employment
Division, Room 406, Top Floor, Main Building, Makerere University, and
addressed to: The Director Human Resources P.O.Box 7062 Kampala., Uganda
Deadline: 22nd July,
2013
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