Stores Manager Job at Rakai Health Sciences Program (RHSP)



Job Title: Stores Manager
Organisation: Rakai Health Sciences Program (RHSP)
Duty Station: Kalisizo, Uganda
Reports to: Program Administrator

About RHSP:
Rakai Health Sciences Program is a collaborative Bio-medical research and service delivery organization. It strives to improve the quality of life of the local population through a combination of community based research, curative services and prevention strategies in the district of Rakai, South Western Uganda. It is based at the Uganda Virus Research Institute – Entebbe and Kalisizo in Rakai District. The Program is seeking to strengthen its staffing position in order to efficiently execute its research activities.

Job Summary: The Stores Manager will supervise all operations of Stores to ensure that RHSP stock is efficiently and effectively received, stored and delivered to end users.

Key Duties & Responsibilities:
  • Overseeing all operations of stores of RHSP.
  • Budgeting for stores and Preparing quarterly and annual Section reports
  • Establishing and implementing procedures and guidelines on storage, stock control, distribution and logistics management in accordance with departmental plans
  • Initiate, formulate and implement systems, procedures and guidelines on storage and stock control management to achieve RHSP departmental goals and objectives
  • Planning and determining overall storage capacity requirements and optimum locations for both RHSP stocks and third party procurements in advance, to avoid space constraints
  • Categorizing products into unique product classifications in the Store.
  • Management of Information Systems, to ensure easy product tracking and reporting.
  • Co-coordinating and supervising the receipt of supplies in the stores including allocation of space, equipment and manpower in line with set RHSP receiving procedures
  • Planning and managing stock placement locations for received products to ensure quick order processing, and controlling and operating a computerized store management system inventories through automated system tracking of codes, movements, transfers and disposals/Navision.
  • Planning for and organizing periodic cycle counts and stocking exercises to provide accountability for stock holding
  • Scheduling the utilization, maintenance, repair and replacement of store equipment including their security and safeguard
  • Coordinating and supervising order processing in the stores, including planning and allocation of work schedules in accordance with the stores management manual
  • Generating, analyzing and reporting on stock positions and consumption patterns for the entire RHSP product range and third party products
  • Supervising the safety and hygiene in storage and handling of stocks in line with International storage standards
  • Supervising staff and participating in their recruitment, training, appraisal and development and dealing with disciplinary issues, so as to maximize their productivity. 
Qualifications, Skills & Experience:
  • A Degree in Logistics and Supply Management or other similar field (desirable).
  • At least 4 years of relevant professional experience in Stores Management .
  • Excellent writing,
    computer and organizational skills;
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused
    on long-term deadlines and strategy highly desirable;
  • Ability to assess problems and develop solutions;
  • Excellent interpersonal communication skills and excellent organization skills
Age Limit: 25-44 years.

How to apply:
All interested applicants should send their application letters, valid academic documents and detailed resumes (C.V) with three recognizable referees to:
The Human Resource Manager Rakai Health Sciences Program,
P.O. Box 279, Kalisizo, Uganda
Or Send by E-mail to:- info@rhsp.org

Deadline: 28th June, 2013

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