Logistics Jobs - Procurement Officer at Rakai Health Sciences Program (RHSP)



Organisation: Rakai Health Sciences Program (RHSP)
Duty Station: Kalisizo, Uganda
Reports to: Procurement Manager

About RHSP:
Rakai Health Sciences Program is a collaborative Bio-medical research and service delivery organization. It strives to improve the quality of life of the local population through a combination of community based research, curative services and prevention strategies in the district of Rakai, South Western Uganda. It is based at the Uganda Virus Research Institute – Entebbe and Kalisizo in Rakai District. The Program is seeking to strengthen its staffing position in order to efficiently execute its research activities.

Job Summary: The Procurement Officer will provide Procurement support services in all RHSP procurement functions in accordance with RHSP procurement guidelines and procedures

Key Duties & Responsibilities:
  • Check and prepare specifications, terms of reference & statement of requirements in liaison with user departments
  • Preparing and issuing Request for quotations or Request for Proposal
  • Conduct evaluation of bids and make appropriate recommendations
  • Liaise with service providers on procurement matters
  • Ensure safe custody of all procurement records
  • Prepare submissions for the procurement committee
  • Prepare Purchase orders and agreements for the respective service providers
  • Ensure timely delivery of goods and services
  • Work with the RHSP managers and staff as part of an effective and collegial team to achieve RHSP goals/ objectives
  • Ensure timely payment of suppliers.
  • Carry out any other assignments as may be allocated by the supervisor.

Qualifications, Skills & Experience:
  • A University degree in Procurement & Supply chain management, Procurement & Logistics Management, Business Administration – Procurement or any other related field.
  • At least two years’ experience in procurement and supply chain management in a busy reputable organization. Should have good interpersonal skills.
  • Strong written and verbal communication skills.
  • Computer skills in Navision will be an added advantage.
  • Ability to negotiate Procurement terms and conditions..
  • Knowledge of Procurement procedures.
  • Proficiency in the use of computers especially Microsoft Excel spreadsheets, inventory, word-processing packages and e-mail.
  • Ability to use judgment and initiative in the course of executing responsibilities.
  • Ability to make decisions in accordance with established policies and procedures.
  • Ability to communicate with employees, vendors, and RHSP contacts in a courteous and professional manner.
  • Ability to prioritize multiple tasks.
Age Limit: 25-44 years.

How to apply:
All interested applicants should send their application letters, valid academic documents and detailed resumes (C.V) with three recognizable referees to:
The Human Resource Manager Rakai Health Sciences Program,
P.O. Box 279, Kalisizo, Uganda
Or Send by E-mail to:- info@rhsp.org

Deadline: 28th June, 2013

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