The Ugandan Jobline

• Support
  the sector heads in drawing up their Annual Procurement Plans, with
  reasonable and appropriate lead times for ordering and delivery of
  supplies, services, and works, and advise them on how to establish
  cost-reduction and savings targets.
• Regularly
  carry out market research on current and new supply partners and their
  capabilities, analyze trends in vendor pricing, quantify cost impact of
  sourcing strategies to the respective business units, and provide
  respective departments with price updates for budgetary estimates.
  Maintain and share an updated price list of the MFPIs (Most Frequently
  Procured Items).
• Review
  technical specifications from departments for goods, services, and works,
  and advise, where necessary, on recommended changes or substitutes.
• In
  line with the Procurement Policy and Procedures, work with his/her team to
  source and evaluate supplies, services, and works efficiently through
  reduction of operational costs and wastage, so that value for money and
  optimal savings are realized for the organization. Continually improve purchasing
  methods and drive down external spends by identifying cost reduction
  opportunities to achieve financial goals.
• Regularly
  remind sector managers to ensure that sufficient inventory of all
  products, including buffer stocks, are maintained at all times to avoid
  costly emergency procurements.
• Regularly
  review the Procurement Policy for relevance with current global trends and
  national regulations, and lead on recommendations for subsequent
  amendments in order to mitigate risk. Keep abreast of the latest
  purchasing and contract management techniques and methodologies, and
  recommend changes to the procurement policy and procedures.
• Lead
  on the orientation of the procurement policy and procedures, as well as
  the entire procurement process, to ensure compliance and conformity with
  set guidelines.
• Lead
  on the process of sourcing for pre-qualified suppliers, ensuring that
  selected suppliers are contracted, and maintain an updated supplier
  database. Participate in negotiation teams with external parties such as
  suppliers, contractors, lawyers, and other professionals on behalf of the
  organization.
• Through
  the Procurement Officer, track all requests and follow up with suppliers
  on all orders to ensure timely procurement and delivery of required
  products, services, and works.
• Regularly
  update sector managers on their requisitions, and prepare monthly and
  quarterly reports on the status of all procurements.
• Together
  with respective sector heads, continuously monitor and evaluate supplier
  performance against contractual standards and criteria such as quality,
  cost, reliability, delivery schedules, ability to innovate, financial
  stability, and ability to respond quickly to changing supply requirements,
  and work with suppliers to achieve continuous improvements in costs and
  performance.
• Periodically
  present reports to management on major procurements made, and compare
  expenditures against purchasing budgets for different departments.
• Present
  findings and recommendations to management with credible and workable options,
  where required.
• Liaise
  with the Finance department on accurate and timely supplier payments in
  order to maintain good vendor relationships and build effective
  partnerships.
• Ensure
  the organization develops and maintains good relations with its suppliers
  in order to maintain a stable supply of products and services, while
  guaranteeing best value for money at the most competitive prices.
• Maintain
  systematic electronic and physical documentation on all procurements,
  reports, contract database maintenance, and contract file management.
• Periodically
  review current software systems and advise on adjustments required to
  improve efficiencies of the procurement mechanisms through the acquisition
  of customized software.
• Supervise
  assigned staff to ensure that assignments are completed in time, and are
  aligned to the department’s objectives.
• Orient
  and mentor new starters and provide ‘on the job’ training to existing team
  members.
• Participate
  in their development and performance monitoring to enable them achieve
  both corporate and personal objectives.
• Identify
  areas for improvement to continually drive performance and business
  results.

• Bachelors
  Degree in Procurement, Logistics, Business Administration, or Supply Chain
  Management is essential. Masters Degree and professional qualification in
  CIPS is preferred.
• At
  least 3 years work experience in managing a senior Logistics and
  Procurement management and supervisory function with a strong business
  acumen and global mindset.
• Knowledge
  and experience in legal contract negotiations is a plus.
• Knowledge
  of finance to facilitate the review of vendor financial statements and the
  analysis of procurement alternatives is required.
• Proven
  track record of controlling and reducing external spend whilst developing
  a robust supplier base.
• Demonstrable
  results in previous work environment should reinforce claims to these
  competences and experience.
• Computer
  literacy and valid driving licence are required.
• Must
  have good skills in strategic thinking, persuasion, and sound decision
  making.
• A
  self-starter, focused, disciplined, have the drive and dynamism to work
  under pressure with competing deadlines, and possess the ability to make
  an immediate impact.
• Have
  excellent organization, facilitation, communication, presentation,
  reporting-writing, and feedback.
• Possess
  excellent advocacy, networking, negotiation, interpersonal, analytical,
  and result-oriented skills, with experience in managing supplier
  relationships, and able to discern and identify credible suppliers for the
  organization.
• Good
  judgment, initiative, high sense of responsibility, tact, with
  demonstrated competency in budgeting, forecasting, planning, and
  assessment/evaluation.
• Display
  high ethical standards and integrity, strong personal values and
  character.
• Able
  to think critically, analytically, independently and creatively, and have
  attention to detail.
• Must
  have strong leadership and result-oriented skills, and should be
  meticulous, flexible, and able to work independently, with objectivity and
  sound judgment.
• Have
  self motivation, initiative, and good team work/player skills.
• Able
  to handle multiple and conflicting priorities, with strong project
  management and multi-tasking skills in a fast-paced environment, observe
  and work under strict deadlines in a multidisciplinary, multidimensional
  organization.
• Able
  to grow in a challenging career and to add value to the organization’s
  strategic goals, and adapt to change.
• Ability
  to take a proactive approach to overcome challenges and achieve results
  against strategic objectives, whilst working within the organization’s
  core values and beliefs.

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