United States Peace Corps Admin Jobs - Medical Receptionist/Secretary



Organisation: United States Peace Corps
Duty Station: Kampala, Uganda
Reports to: Country Director

About Peace Corps:
The United States Peace Corps seeks a Medical Receptionist/Secretary to serve in the Medical Unit in Kampala, Uganda. The Receptionist/Secretary will provide clerical support to the Medical Officers and Medical Unit serving Peace Corps Volunteers (PCVs) in Uganda and will work under the coordination the Peace Corps Medical Officers ( PCMOs ).
http://www.uganda.peacecorps.gov/

Job Summary: The Medical Secretary is primarily responsible for the administrative support of the Health Unit and to the PCMOs.  The Medical Secretary is a multi-functional position requiring a high level of administrative skill and abilities. 

Key Duties and Responsibilities:
1. Medical Office Administration
  • Develop and maintain a medical travel/site visit calendar, calendar of weekly/monthly new and recurring meetings and calendar of med unit annual leave. In conjunction with PCMO’s prepares travel calendar, travel authorizations, trip planning coordination with the GSO team and making all hotel reservations needed.
  • Responsible for updating post’s master calendar with planned medical events, travel and trainings. 
  • Develop and maintain log system for recording when PCVs are sent to outside consultants and other outside facilities, ensure that reports are received for each event, and cross check invoices against log. 
  • Provide daily status to senior Peace Corps staff of PCVs on medical hold including entering this data into office electronic records, VIDA
  • Maintain an up-to-date listing of PCV’ sites and contact numbers for quick reference at all times
  • Maintain active Volunteers on country location map.
  • Enter all relevant information into VIDA system.
  • Perform other duties as assigned
2. Medical Office Secretarial Support
  • Greet Volunteers and visitors to the Health Unit
  • Ensure that phone calls to the medical office during business hours are answered and all actions followed through, takes messages for PCMO’s when not available. Routes incoming correspondence to PCMO’s.
  • Oversee  scheduling of all medical appointments (routine, urgent, Mid-service, COS, dentists, consultants) and responsible for reception and registration of all medical bills submitted by PCV’s and local medical service providers. Submits bills to PCMO’s for clearance verifying name of volunteer, date of service and services were requested by PCMO, keep updated files of all medical bills presented by PCV’s and others. 
  • Accompany PCV to local provider, lab or dentist as may be needed
  • Develop and maintain a filing system in accordance with Peace Corps guidelines
  • Maintain Health Records, including filing reports, keeping files in order and adding new pages
  • Assists PCMO and MA in reviewing PCV handbook, Medical handbook and cookbook, updating all necessary addresses, contact information and other details needed
  • Assist in downloading, printing and assembling the Trainee Health Records before PST (Pre-service Training). 
  • Register and prepare labs for shipment to PC HQ OMS (office of medical services).
  • Maintain adequate supplies of needed forms, assist in material preparation for PST and make COS ( Completion of Service ) packet
  • . Forward all Health Records to the Medical Records Department in Washington at the COS of each PCV 
  • Fill out travel and reimbursement vouchers for PCV
  • . Maintain confidentiality of all medical information
  • Perform other duties as assigne
1.       Level and effort
  • Performs duties during a 40 hour work week at a set work schedule as indicated in the contract.
  • Events may require occasional work in the evenings and on weekends and holidays. 
Qualifications, Skills and Experience:
  •  The applicant should possess a University degree with at least 1 year of professional clerical and administrative experience or at least senior secondary education with at least two years of clerical and administrative experience, experience in a medical office preferred
  • Receptionist duties, clerical and computer skills
  • Computer skills, including knowledge of Microsoft Word, Excel and Outlook
  • Energetic and efficient with good organizational skills
  • Good interpersonal skills including cross cultural and diplomatic awareness.
  • Ability to be a team player and be flexible.
  • Ability to follow detailed instructions
Language:  Reading, writing and speaking fluency in English in addition to a widely spoken host country language

How to Apply:
If interested in working with Peace Corps in this position, please must submit the following or the application will not be considered:
1.       A resume or C.V. that includes: 
·         Professional positions held, identifying duties, responsibilities, dates of employment and reason for leaving
·         Education and training, identifying universities attended, dates of attendance, degrees and diplomas. 
·         Professional licenses, certificates, registrations
·         An accounting for periods of unemployment longer than three months
2.      Three professional references.  (One must also be from the current employer.).
3.      Photocopies of: Academic diplomas.  Please note, in addition to a copy of the academic diploma, the applicant must submit an official academic transcript and curriculum.
 Certificates of all post graduate training, internships, residencies, fellowships
 Professional registrations
4.      A cover letter
Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
5.      The candidate should also provide the following; Date of birth, Place of birth, Citizenship, Passport number, Passport issue date, Passport expiration date
6.      An original copy of a reference letter from your area Local Council (LC1) required.

NB: All documents submitted must be in English, with official translation for those not, and shall not be returned.

Submit Application To:
applications@ug.peacecorps.gov
OR via mail:
Administrative Officer
Peace Corps / Uganda
Plot  48 Malcom X Avenue, Kololo
PO Box 29348
Kampala, Uganda

Peace Corps Uganda is an Equal Opportunity Employer

Deadline: 28th June, 2013

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com   or find us on our facebook page https://www.facebook.com/UgandanJobline
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