The Ugandan Jobline

• Administer
  and monitor the financial and accounting system in order to ensure that
  the ILF finances and assets are maintained in an accurate and timely
  manner and comply with the ILF policies and procedures
• Ensure
  conformity with ILF reporting requirements and compliance standards
  established by each donor in managing grant projects
• Assist
  with the preparation of the program budget, establish and maintain cash
  controls, monitor the purchase order system, reconcile accounts payable
  and receivable, establish and maintain supplier accounts, prepare monthly
  and quarterly financial statements and general ledger and assist with
  audits
• Liaise
  with Program Managers and Country Coordinator with regard to
  grant/budgetary issues and monthly financial reports.
• Monitor
  actual grant expenditures against approved donor line items on a monthly
  basis; advise program staff of any irregularities and make recommendations
  for future action
• Maintain
  relations with the bank and service providers as well as important
  contacts of the organization
• Expedite
  field based payments, summarize expenses, classify and code as per ILF and
  donor requirements and compile for program-wide financial report
  consolidation
• Timely
  settle staff / business advances and ensure that all are current and
  cleared
• Review
  internal control systems and how they have been implemented and recommend
  strengthening wherever necessary.

• Supervise
  procurement of needed supplies in coordination with logistics department
• Maintain
  and implement an effective and well-documented system of procurement,
  transportation, and storage of materials and supplies
• Manage
  and maintain all machinery and equipment, implementing a system for
  monitoring usage and tracking location- add(manage inventory)
• Ensure
  that systems are in place to track maintenance schedules, fuel usage and
  vehicle scheduling.
• Support
  timely and accurate processing and documentation of procurement’s, and
  ensure accurate paperwork and a supply chain.
• Maintain
  service and vendor contracts and seek out new contracts as program needs
  require

• Ensure
  operations are conducted in accordance with ILFs policies and procedures,
  all statutory regulations, and tax requirements.
• Support
  ILF Uganda’s Country Coordinator in the negotiation of contracts, MOUs,
  FLAs, grants, cooperative agreements and their modifications or
  extensions.
• Ensure
  the respect of the staff rules, regulations and internal policies
• Administration
  of payroll, leave time, new contracts and all duties connected with the
  recruitment of new staff including posting, interviews, and new staff
  orientation.

• A
  University or higher degree in relevant discipline
• Proficient
  experience in Quickbooks
• At
  least 3 years management experience with international humanitarian organizations
  in finance and logistics.
• Budget
  management experience in programs with multiple donors
• Comprehension
  of basic principles of accounting
• Management
  experience in operations (admin, logs, finance, HR)
• Experience
  in procurement compliance
• Excellent
  communication skills (oral & written) in English
• Possess
  strong analytical and conceptual skills
• High
  sense of responsibility and excellent organizational, planning and time
  management skills
• Energetic,
  flexible and willing to work irregular hours
• Good
  command of computer programs and applications with significant
  capabilities in computerized database and spreadsheet construction, and
  their practical application.

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