World Bank Uganda Jobs - Administrative/Facilities Assistant


Organisation: World Bank – Uganda
Duty Station: Kampala, Uganda
Reports to: Resource Management Officer, the STT

Job Summary: The Administrative/Facilities Assistant will work as part of the administrative and resource management staff in the Country Office

Key Duties & Responsibilities:
1.      Administrative Duties:
  • Individual and consultant firm administration
  • Follow up clearance of shipments for the country office
  • Provide logistical support to internationally recruited staff
  • Carry out physical inventory verification, recording, reconciliation and monitoring of movements within the office
  • Ensure that all assets are identifiable and are appearing in SAP Inventory
  • Participate in asset disposal activities
  • Ensure that office equipment and furniture are maintained in serviceable condition
  • Follow up maintenance of office/residences’ equipment and systems by the selected service providers
  • Provide and carry out the full range office support work including but not limited to processing visas, office vehicle licensing, and foreign affairs related manners etc.
  • Maintain up-to-date work unit files (both paper and electronically).
  • Prepare and verify purchase analyses and manual purchase orders
  • Maintain office supplies, consumables database and central stores
  • Custody of petty cash and disbursement
  • Compile and submit VAT invoices for refunds
2.     Facilities Management:
  • Coordinate office building issues with building management
  • General oversight of office facilities and undertake planned maintenance in order to prevent major breakdown of equipment of disruptions of services.
  • Respond to service calls on fire, smoke, heating/cooling and ventilation, etc
  • Contact pre-approved vendors for electrical and other works for maintenance and repairs and ensuring that works are carried out expeditiously.
  • Ensure that contracts for office equipment maintenance and repairs are in place and valid at all times.
  • Implement all office greening initiatives.
3.     Security:
  • Provide administrative support in the maintenance of the overall office security plan
  • Crisis management – in collaboration with the Resource Management Officer, update the crisis plan bi-annually.
  • Work closely with the RMO to ensure compliance with UN and WBG security standards,
  • Supervise office security guards
  • Maintain inventory of & servicing hand-held radios
  • Participate in other security & safety matters.
  • Any other duties as assigned from time to time
Qualifications, Skills & Experience:
  • S/he should be a holder of a college diploma/associate degree (or higher) administration, office management or a related discipline
  • At least three years of working experience, preferably in computerized work environment.
 How to Apply:
All those interested in working with World Bank should submit their applications to: jokiria@worldbank.org  and fntono@worldbank.org or hand deliver/courier to:

The Resource Management Officer
The World Bank
4th Floor Rwenzori House
1 Lumumba Avenue
Kampala, Uganda

Deadline: 10th June, 2013

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com   or find us on our facebook page https://www.facebook.com/UgandanJobline
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