The Ugandan Jobline

• Working
  closely with drivers, implement country office vehicle policy for CUHQ
  vehicle fleet, where vehicles are pro-actively maintained and that they
  are in sound mechanical condition.
• On
  a daily basis and as when requested, assign vehicles to staff and ensure
  that movements are accurately and correctly filled on daily vehicle
  movement records (Log sheets)
• Fulfill
  the reporting requirements of monthly Fuel Efficiency Report, Private
  mileage tracking and billing for senior staff as far as country office
  vehicle policy is concerned, and pro-actively discuss issues arising out
  of generated reports with your supervisor.
• Timely
  process and renew third party insurance covers for the CUHQ fleet in a way
  that meets the requirements of the Ugandan traffic act and insurance
  companies.
• Working
  closely with drivers AND sub office Logistics/Admin Officers, issue and
  monitor vehicle fuel usage, and at the end of every month, prepare
  reconciliation with the fuel stations and prepare an upload file for
  payment.
• Supervise
  weekly and any other necessary vehicle checking; follow up on reports
  after checking to ensure necessary remedial actions are implemented
  compliant with CARE Uganda policy requirements.
• Monitor
  performance standards of the vehicle repair garages to ensure repairs lead
  to value for money. 
• Working
  closely with your supervisor, liaise and provide support as needed with
  sub-offices on issues concerning their transport needs. · Keep custody of
  the original vehicle registration books and other vehicle required
  documents as per policy in safe manner.
• Maintain
  a filing system for Country Office fleet that is regularly updated with
  proper indexing.
• Request,
  receive and replenish vehicle service parts based on PN/Vehicle usage.

• Physically
  receive and verify items ordered by procurement and timely dispatch them
  to the sub-offices and other end users. 
• Complete
  General receipt note as required, and have it attached to all
  corresponding procurement paperwork ensuring the matching online GRN is
  also completed and accessible by the finance department.
• In
  the absence of the procurement officer and as delegated, perform
  procurement roles as required.

• Prepare
  Property Register Forms (PRFs) for new receipts, transfer or disposal of
  assets as required and have PRFs appropriately approved.
• Make
  entries and adjustments to the CO Master Property Register based on the
  approved Property Register Forms as per the CARE Property Management
  policy.
• Create
  and regularly update Property-filing system that leads to effective
  tracking of asset transfers and changes.
• Prepare
  and release Asset Movement Report (AMR) on a weekly basis to keep track of
  asset movement in the CO as per CARE requirement.
• Manage
  the CO transit store in accordance with CARE inventory/stores policy and
  ensure that the records are correct and up to date.
• Prepare
  waybills to document movement of materials, equipment and create
  appropriate filing that enhances efficient tracking and institutional
  memory.

• Follow
  up on logistical needs arising from international staff residences, offer
  support as required
• Follow-up
  on repairs and routine generator service schedule needed for International
  staff residences with external service providers to ensure works are done
  and value for money is realized.

• Supervise,
  direct and evaluate assigned staff, handling employee concerns and
  problems, directing work, coaching, and counseling, disciplining and
  completing employee performance appraisals.
• Train
  and mentor staff supervised by this position to develop skills and
  competences that enable them fulfill their roles and grow in the
  organization.
• Develop
  strong linkages with procurement unit, Finance and HR departments and
  sub-office administration offices that lead to efficient support function
  for the Country Office.

• University
  degree in Business Administration, procurement and logistics
• At
  least 3 years experience in a similar position
• Management
  of a fast moving administrative section requiring quick problem definition
  and independent development of solutions
• Good
  communication skills both oral and written – i.e. writing letters and
  memo’s
• Very
  good computer skills
• Good
  planning, time management and prioritization skills.
• High
  level of integrity at work

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