UN Admin Jobs – Assistant at United Nations Programme on HIV and AIDS (UNAIDS)

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Job Title: Assistant
Organisation:
United Nations Programme
on HIV and AIDS (UNAIDS)
Vacancy
No. : GS/003/13
Duty
Station: Kampala, Uganda
About
UNAIDS:
UNAIDS is the Joint United
Nations Programme on HIV and AIDS, that brings together the efforts and
resources of UN Agencies and aims to advance global progress in achieving
country set targets for Universal Access to HIV Prevention, treatment, care and
support and to halt and reverse the spread of HIV and contribute to achievement
of the Millennium Development Goals by 2015. The UNAIDS Country Office in
Uganda coordinates coherent action on HIV and AIDS within the UN System through
the UN Theme Groups, and the Joint Programme on HIV and AIDS In addition the
Country Office helps mount and support an expanded response to HIV and AIDS by
engaging the efforts of many sectors and partners from government, civil
society and the international development community.
Job
Summary: The Assistant
will provide administrative and secretarial support.
Key
Duties & Responsibilities:
1. Personnel-Related
issues:
  • Monitor
    the contractual status of staff, drawing contract ending dates to the
    attention of the supervisor in a timely manner;
  • Initiate
    extensions where necessary, monitor due dates of performance evaluation
    reports, and coordinate travel and leave calendar
2. General Administration:
  • Participate
    in the harmonization of administrative and management systems within the
    office/team, sharing experiences and lessons learnt with others;
  • Coordinating
    quarterly travel plans; and handling all aspects of travel arrangements
    for the Country Coordinator and other staff/consultants.
  • Perform other related
    duties as assigned; including replacing and backstopping for others as
    required.
Qualifications, Skills
& Experience:
  • Completion of secondary school,
    complemented by secretarial training, including training in ICDL
    (International Computer Driving License Core Certification. Higher
    education.
  • A minimum of 5 to 7 years’
    experience in secretarial positions, including experience in dealing with
    administrative issues and some experience In UNAIDS or WHO, roles and
    procedures
  • Experience In the UN System and in
    the use of the ERP system
  • Excellent knowledge of the English
    language together with the local language.
  • Knowledge of another UN official
    language.
 Personal
Competencies:
  • Demonstrated knowledge and skills
    with computer software;
  • Sound knowledge of UN administrative
    roles, regulations, procedures and practices;
  • Ability to work In teams;
  • Communicate with impact;
  • Drive change and Innovation and be
    held accountable.
How to apply:
All
those interested and meet the above criteria should send detailed curriculum
vitae, naming three referees and attach photocopies of relevant documents to:
The
UNAIDS Country Coordinator, Joint United Nations Programme on
HIV/AIDS. P.O. Box 24578, Plot 60 Prince Charles Drive, Kololo, Kampala,
Uganda.
Please
indicate the vacancy number on the envelope.
E-mail
applications should be sent to the following address: nabwiref@unaids.org; indicate the vacancy announcement
number in the subject.
Deadline: 24th May 2013
at 2:00 PM
Note: UNAIDS is a
smoke free environment; Only short listed candidates will be contacted.

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