Admin Jobs - Administration & Support Department Assistant at CNOOC



About CNOOC Uganda:
CNOOC Uganda Limited is a subsidiary of China National Offshore Oil Corporation (CNOOC). As a new company in Uganda, CNOOC Uganda limited is delighted to offer employment to the local talent. Grow your career with CNOOC Uganda limited and join our experienced team of professionals.

Job Summary: The Assistant will provide full scope Administrative and Secretarial support to the Department Manager and staff.

Key Duties and Responsibilities:
  • Prepares drafts and final written business correspondence such as letters, memoranda, meeting minutes, tables and charts using computer graphics, spreadsheets and word processing.
  • Manage departmental incoming/outgoing letters, faxes, mails etc.
  • Maintains confidentiality of personnel issues and all data of confidential nature.
  • Interacts with all levels and a variety of employees and management. Answers and screens telephone calls for Department Manager, relays messages, researches inquiries, follows through on responses; Pickup and distribute mail and correspondences.
  • Generates Department Weekly and Monthly Report and In/Out Reports, prepares charts and reports on a monthly, quarterly and annually basis.
  • Maintains company stationery and office supply inventory.
  • Coordinates meeting and travel arrangements, maintains schedule of appointments.
  • Maintains Department filing system including purchase files, contract files, vendor catalog, legal documents while periodically reviewing them and purging the outdated ones within procedure.
  • Performs other duties as required by Department Manager as necessary.
 Qualifications, Skills & Experience:
  • Bachelor’s Degree in Business Administration, or Accounting Education or related field
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Experience scheduling travel arrangements for management.
  • Understanding of oil Exploration & Production.
How to Apply:
All interested applicants should abide by the following instructions while sending their applications;
Please send ONLY a CV and Application letter MERGED into one document to email address ;
recruitment@cnoocuganda.com .
Please do not attach any other documents and ensure to quote the Job Title in the Subject of your email. Only candidates that follow these instructions and meet the minimum requirements shall be contacted .

Deadline: 13th May 2013

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