NGO Jobs – Director of Operations at University Research Co., LLC (URC)

Job
Title: Director of Operations

Duty Station:     Kampala,
Uganda

About University
Research Co., LLC (URC):
URC is a global company
dedicated to improving the quality of health care, social services, and health
education worldwide. With a non-profit affiliate, the Center for Human Services
(CHS), URC manages projects in over 45 countries, including the United States.
The URC Quality & Performance Institute (QPI) is a division of URC which
serves as an organizing force to bring together best practices, staff
experience, partnerships, and documentation on improving health care at URC.
The USAID Applying Science to Strengthen and Improve Systems(ASSIST)
Project is URC’s flagship project in quality improvement.

Key Duties and
Responsibilities:
  • Directly supervise the
    administrative team and ensure that the team efficiently and effectively
    supports the technical program. The team currently consists of a Finance
    Manager, an HR Officer, an Admin Officer, a Procurement Office along with
    their subordinate support staff, and the successful applicant will be
    responsible for maintaining appropriate staffing levels to the scope and
    scale of the project.
  • Plan and implement systems for
    financial operations in cooperation with the Chief of Party in accordance
    with the URC’s Field Operations Manual and donor regulations, including
    systems for cash flow management, budgeting, consolidation of accounting
    information, internal controls, financial reporting, and financial record-keeping.
  • Develop and maintain local office
    financial policies and procedures in cooperation with the Chief of Party
    and supervise, train, and mentor other finance, administration, HR and
    procurement staff.
  • Develop financial and management
    reporting framework for the project, in collaboration with the Chief of
    Party.
  • Oversee contractual negotiations and
    agreements with local consultants, vendors and service providers.
  • Ensure financial and administrative
    compliance with USAID rules and regulations.
  • Work closely with the Procurement
    Specialist to manage logistics, procurement, and inventories for the
    project.
  • Oversee payroll and HR procedures
    for USAID ASSIST Country office staff.
  • Perform internal audits and reviews,
    as required, to ensure compliance with URC standards, donor requirements,
    and internationally accepted accounting practices.
  • Stay abreast of donor policies,
    procedures, rules and regulations; compile and update applicable local
    policies; and train URC’s program staff in these policies.
  • Oversee banking relations and
    monitor country cash flow requirements to ensure the smooth implementation
    of URC programs.
  • Develop annual fiscal year budgets
    with the Chief of Party and URC Headquarters and forecasting systems with
    project technical advisors.
  • Review routine financial reports,
    including expenditures, account reconciliation, and other financial
    information, in a timely and accurate manner.
  • Responsible for overseeing the
    project inventory management, transport, human resource, security, stores,
    procurement, IT, communications and other operations functions.
  • Working with COP to ensure efficient
    functioning of administrative and logistics  processes and
    maintaining adequate internal control;
  • Communicating with HQ on operations
    matters on a regular basis. This includes, working with the project
    coordinator, contracts department and other departments on the review and
    timely approval of various procurement documentation.
  • Contributing to ongoing URC
    administrative process improvements, representing the Uganda office in
    policy development while implementing company policies.
  • Maintain contact with USAID, key
    counterparts, and other stakeholders as delegated by the Chief of Party
 Qualification, Skills
& Experience: 
  • Master’s Degree in Business
    Administration, Finance, Accounting or other relevant field. CPA or
    equivalent preferred.
  • Ten (10) years’ experience in
    administrative and financial management of large international projects
    including experience in management of USG funded projects.
  • Knowledge and experience working
    with USAID and other major donors is required. Demonstrated experience and
    skill with large budget preparation and analysis, financial reporting,
    preparation, and presentation, and the proven ability to translate
    technical financial data into informative reports.
  • Strong accounting skills and
    experience, including management of the general ledger, journal entries,
    payroll, payables and balance sheet. Experience with QuickBooks accounting
    software highly preferred.
  • Familiarity with compliance to Federal
    Acquisition Regulations.
  • Proficient in relevant computer
    applications and databases.
  • Strong analytical, oral and written
    communication skills.
  • Excellent past performance
    references (contacts should be provided at time of application).
How
to apply:

All qualified applicants must submit all  relevant documents to
URC/ASSIST office by close  of business day  in Apirl.
Please  send a cover letter , CV  Photocopies of  your
certificates and testimonials  as well as  names
 and contact information  for three  professional
references  to the following  address;
The Human  Resource  Officer
University Research  Co. , LLC –ASSIST  Project
Plot  40,  Ntanda  II  Road  , Naguru,
P. O. Box 28745, Kampala, Uganda

Deadline: 26th April 2013


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