The Ugandan Jobline

Job Title: Accounts
Officer

• Ensure
  all payments have sufficient supporting documentation
• Examine
  supporting documents and ensure timely payment of authorized and approved
  transactions.
• Ensure
  that settlement of invoices in respect of service and goods providers are
  in accordance

• Ensure
  payees are notified of any discrepancies in the supporting documents.
• Maintain
  and update accounting records, fixed assets register in accordance with
  accounting policies and procedures.
• Maintain
  safe custody of and manage petty cash while ensuring the availability of
  sufficient cash for disbursement in the office and at the bank.
• Prepare
  cash count, maintain daily reconciliation of petty cash imprest, complete
  and submit weekly and monthly Cash Survey Report.
• Maintain
  safe custody of all accounting documents including cheque books, payment
  vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
• Prepare
  and maintain the payroll and associated statutory and voluntary returns.
• Acts
  as the bank agent – collecting cash, cheque books and other bank documents
• Prepare
  bank and accounts reconciliation, including audit schedules.
• Maintain
  an up to date inventory & fixed assets register for the country
  office.
• Conduct
  an annual inventory in respect of Country Office

• Assess
  partner financial reports to ensure compliance with Diakonia requirements.
• Review
  of partner budgets to comply with donor requirements.
• Assessment
  of partner audit reports.
• Maintain
  and obtain a Monitoring Log in respect of information due from partners.
• Periodic
  visits to partner organizations for financial systems review and assist
  where necessary
• Perform
  any other duties as maybe delegated from time to time.

• Bachelor’s
  degree in business related field (Commerce, Accounting, Finance, Arts) or
  other relevant field.
• A
  minimum three years experience in a busy accounts office
• A
  qualification leading to certificates in basic parts of professional
  accounting examinations -Chartered/Certified Accountant or other
  comparable/equivalent qualification.
• Ability
  to maintain accounting records, analyze and prepare reports and statutory
  returns.
• Ability
  to operate computer assisted accounting and other packages is also
  mandatory.
• Sufficient
  knowledge of accounting and book keeping
• Working
  knowledge of computerized accounting and other computer application packages
• High
  level of integrity to be able to handle assets, cash and cash related
  transactions.
• Good
  interpersonal skills to be able to relate to people of diverse
  backgrounds.
• Attention
  to detail to be able to scrutinize payment supporting documents before
  effecting payment
• Planning
  and organizing ability to be able to accomplish tasks, file and retrieve
  accounting documents
• Effective
  communication both oral and written
• Good
  organizing skills in order to schedule payments, prepare reports,
  classify, archive and retrieve documents within required time frames.
• Ability
  to train and build staff capacities, in relevant areas, of partner
  organizations.

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