The Ugandan Jobline

• Responsible for all in-house cash
  transactions including payments & reconciliation of all cash kept in
  the safe.
• Responsible for the daily update of
  the Daily Cash Position i.e. daily log of all cash & cheque payments
  out, credits from clients, supplier invoices issued & suppliers
  payable.
• Bank agent on all company accounts –
  authorized to withdraw cash (against cheques in his/her name), deposit
  cheques, pick up company cheque books, submit salary transfers.
• Responsible for monitoring cheque
  book utilization as well as maintaining and updating the cheque
  register. Important – Every cheque leaf should be
  accounted for in the cheque register.
• Responsible for maintaining an
  adequate and accurate filing system for all office documents including
  voucher books, receipt books, communication bills etc.
• Responsible for managing the
  requisition process and co-ordination of all office supplies i.e
  stationery, issuing purchase orders e.t.c.
• Phone & Internet Bills
  -distribution of e-mailed phone bills to respective users and timely
  payment to service providers.
• Responsible for the security of the
  office safe i.e. maintaining, filing and safe keeping of all NFT Group Documents,
  confidential information that relates to registration of companies,
  company bank account information, certificates of incorporation, articles
  of incorporation, directors forms, cash, passports and all other vital
  documentation.

• Handle petty cash i.e request,
  disbursement, reconciliation (with Financial Accountant’s Supervision) on
  a daily basis.
• Act as an agent to the company bank
  accounts, which often involve cash movement.
• Prepares Purchase Orders for major
  suppliers.
• Receive bills from the suppliers and
  enter them accurately into the company’s accounting software.
• Receive bill payment plan from the
  Financial Accountant to make supplier payments and accurately enter all
  payment vouchers into the accounting system.
• Ensure there is proper supporting
  documentation for all payment vouchers and ensure proper filing.
• Ensure all recurrent payments like
  telephone bills, internet renewal, airtime, meal payments etc are paid by
  the 6th of the following month to avoid disruption.
• For expenses incurred on behalf of
  related parties, he/she ensures that supporting documentation is sent to
  the respective offices for their records.
• Update the Daily Cash Position with
  petty cash transactions and reconcile to actual petty cash on a daily
  basis.
• Receive cash from CV banking or
  other income and reconciles cash received to receipts as well as the
  attendance sheets. Ensure that cash received is banked.
• Maintain database for contract
  information for clients, suppliers, banks etc used by Finance.
• Assist with preparation of VAT
  returns under Financial Accountant’s supervision.

• Bachelor’s Degree in Accounting or
  Finance or related field
• Minimum of a year’s experience
• Technology skills
• Proficient in Quick Books or related
  accounting software package, plus expertise in using Microsoft windows and
  office applications including Word, Excel and Power Point
• Personal Integrity is a MUST as this
  role involves handling cash and confidential company information.
• Strong organizational skills.
• High levels of commitment, energy
  and flexibility.
• Time management is key to this role
  as there are so many tasks to juggle and deadlines to meet.
• Detail oriented as there are several
  spreadsheets used in compiling and manipulation of data.
• Strong Oral and written
  communication skills.
• Strong negotiation skills.
• Quick decision making.
• Works well independently without
  waiting for direction.

Related Jobs