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01 March 2013

NGO Admin Jobs - Office Administrator at Trocaire

About Trocaire:
Trocaire is an international NGO with a Headquarters in Ireland and with a Country Office in Kampala. We are currently recruiting for the position of Office Administrator in the Trocaire Country Office in Kampala.

Key Duties & Responsibilities:
Office Administration
·         Management of a good office working environment
·         Provide front desk services such as dealing with visitors, answering all telephone calls, requests from outside etc.
·         Dealing with equipment, stationary, office supplies, logistics, visitors, bookings, etc
·         Ensuring all services and contracts are up to date and operational for the Uganda office. This includes staff provisions such as health cover, life cover, accident cover etc.
·         Ensuring all filing is accurate, up to date and in the expected Trocaire system.
·         Liaising with service providers and other actors for the smooth running of the office.
·         Dealing with logistics and necessary administration issues.
·         Ensuring support on procurement with the Finance Manager.
·         Managing admin staff (driver, security guard, cleaner etc)
·         Responsibilities for the updating of accurate information on the Trocaire internet based Finance system.
·         Maintain up to date records of expenditure versus agreed budget.
·         Work closely with the Country Rep and Finance Manager on required financial reporting.
·         Prepare financial reports as required.
·         Ensuring Trocaire are up to date with statutory requirements in Uganda.
·         Manage financial tracking of receipts and payments and all of the necessary back up paperwork.
·         Maintain good working relationships with suppliers by prompt and accuarate payment.
Programme Support
·         Ensuring support to Programme Officers in funds transfers to partners.
·         Organisation of programme meetings, programme visits and partner visits.
·         Working with programme teams in organisating field visits/ hotels/ vehicles / logistics etc.

Qualifications, Skills & Experience:
·         A relevant degree in Finance / Business / Administration or related fields with excellent computer knowledge especially in Microsoft Office suites
·         Ability to work on an internet based financial package.
·         At least 2 years experience in a similar role.
·         Flexibility, ability to work under pressure in addition to multi-tasking in a fast paced environment.
·         Good professional verbal and written communication skills and telephone etiquette.
·         Excellent organization skills, keen to detail, accuracy and a high level of reliability, objectivity and honesty.
·         A positive approach and an ability to contribute to a strong dynamic team.
·         An understanding of development work and the work of an NGO would be an added advantage.

How to apply:
Please submit a 3 page CV outlining suitability for this position by Friday 8th March, 2013. Your CV should be emailed to

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