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Logistics Manager Career Job at Danish Refugee Council (DRC)
Job Title: Logistics Manager
Duty Station: Head Office – Kampala
ABOUT DRC/DDG:
The Danish Refugee Council (DRC)/Danish Demining Group (DDG) is a private, independent humantarian organisation working to provide durable solutions and promoting human security. In Uganda, DRC/DDG works in the north, north-western, south-western and north-eastern regions with a range of emergency and development interventions for the communities in need (for more information go to www.drc.dk).
Job Purpose: The post refers to a logistics professional possessing a valid driving license, a local contact network and broad knowledge in the procurement processes, people’s management, finances, vehicles, inventories and monitoring of field assets and activities.
The position is responsible for the overall country logistics and procurement operation in coordination with logistics officers; providing support to DRC/DDG field operations and field based staff in training, guidance and standard operating procedures as set by the DRC/DDG.
Key Duties & Responsibilities:
Under the supervision of Regional Logistics Manager, be assigned as the Logistics Manager to supervise the logistics and procurement unit and implementation of Supply Chain Management system (cloud based, inventory/budget/authorisation system). The Logistics Manager may be reassigned to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC/DDG. The incumbent shall be responsible for the following duties:
· Daily supervision of country logistics and procurement procedures inclusive of related information management and maintenance, requests for quotations, quality control and ensuring the set procedures are followed.
· Daily supervision of the country logistics personnel, acting as a deputy to the Regional Logistics Manager, and ensuring logistics team’s close cooperation with the departments for admin/finances, human resources and operations.
· Implementation of the Supply Chain Management system (SCMs) in Uganda with assistance from the Regional Logistics Manager.
· Provision of assistance to logistics colleagues in their work, and serve as back-up when a colleague is on leave.
· Monitoring that all procured items are accounted for and quality/quantity controlled in stock reports and asset inventory management system.
· Timely management and updating of all logistics reports and information as required by the organisation.
· Standardisation of all service contracts with assistance from Regional Logistics Manager.
· Continuous organisation of vehicle and equipment maintenance/repair schedule and value-for-money services to the vehicle fleet/equipment.
· Monitoring of the vehicle fleet/motorcycles/generators fuel consumption through weekly reports.
· Overseeing conduct of the logistics officers in effective supervision of the drivers and other personnel using key assets of the organisation.
· Compile and submit to the Regional Logistics Manager; ad hoc reports on observations concerning staff conduct/performance and use of organisation’s assets; and DRC/DDG monthly reports on fuel, inventory, equipment maintenance/repair and in stock reports.
· Perform any other procurement, vehicle or logistics related task instructed by Regional Logistics Manager.
Responsible for:
· Logistics officers at country office; and
· Field logistics officers and logisticians in operations.
· Financial Authority Limit for the position is set at USD 10,000.
Reporting:
The Logistics Manager is responsible for the following reports and submission deadlines;
· Procurement Tracking report: Weekly, on Fridays
· Inventory/Stock report: Monthly, on 2nd day of month
· Fleet report (fuel, services & repairs): Monthly, on 2nd day of month
· In addition to above, the Logistics Manager is responsible for the timely and correct submission of forms and evaluation reports on Order Request/ Request for Quotation/ Purchase Order/ Waybills/ Goods Received/ Operational Notes/ Booking Cargo and Warehouse Release.
Qualifications, Skills & Experience:
· Degree in Procurement from a recognised institution.
· Minimum 5 years experience in supply chain management in a busy environment, procurement, transport and distribution, fleet management, warehouse and stock management.
· Proven experience of developing and implementing logistics policies, systems and procedures.
· Proven experience in management of Assets
· Demonstrates ability to build the capacity of logistics staff (both international and national) through coaching and mentoring, performance management frameworks and development plans.
· Excellent communication skills, diplomacy and experience working with government officials, UN agencies, NGOs and a variety of partners and service providers
· Proven Financial, Budget and human resource management experience.
· Knowledge of donor compliance systems.
· Excellent IT skills and knowledge of various computer software programs.
Contract: Contract ends 31st December 2013. Remuneration and benefits are as per DRC/DDG Uganda standard salary scale and benefit package.
How to apply:
Please email your motivated application and CV, in English, to administrator@drc-ddg.org. Application deadline is 23rd January 2013.
Please note that only shortlisted candidates will be contacted for further selection process
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