United Nations UNDP Programme Support Consultant Job Opportunity

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Location: Kampala, Uganda
Starting Date: 5th November, 2012
About UNDP:
The UNCT has adopted a “Delivering as One” approach to enable UN in Uganda to respond jointly and more effectively to national development priorities and its mandate. One of the areas that has been identified by the UNCT under the leadership and guidance of the UN Resident Coordinator is the Joint UN Programme of Support on AIDS (JUPSA) that brings together the efforts and resources of the UN system organizations to support the national AIDS response, to which UNAIDS also serves as the Secretariat. The UNAIDS Secretariat also serves as the Secretariat for the UN Cares Programme in Uganda.
Within this context, UNAIDS through UNDP is looking for a candidate who will play a key supportive role to the UNAIDS Secretariat’s mandate in the AID effectiveness agenda. The selected candidate will work under the supervision of the JUPSA Coordination Specialist.
Duties and Responsibilities:-
1.      Ensure effective administrative support and financial control to coordination of the JUPSA:
·         Support the planning and reporting related to the Joint Programme (JP) and Joint Team (JT).
·         Plan and backstop all joint field visits and monitoring by the Joint Team.
·         Prepare relevant background information for all related meetings and keep proper record of all meeting proceedings and facilitate follow up of actions.
·         Support the organization of regular retreats, consultations team building of the various JT structures.
·         Maintain and ensure contact list for the Joint Team is regularly updated.
·         Maintaining a record of all HIV contributions to Uganda.
·         Support JP budgets preparation and required budget revisions, as well as determination of unutilized funds.
·         Initiate correspondence to verify data, answer queries and obtain additional information on programme update, accounts and financial transactions, as required.
·         Maintain financial records and joint programme implementation monitoring systems to record and reconcile Awards, expenditures and, balances.
·         Prepare background information for formulation of workplans and budgets as may be required.
2.     Support planning, implementation, monitoring and evaluation of the MTCT interventions in the Millennium Villages Project:
·         Follow-up on implementation, monitoring and evaluation of the Joint Action Plan that was developed and follow-up on issues in previous missions.
·         Advocate for Millennium Villages Project (MVP) participation in National AIDS forums where the MVP can share lessons learnt and experiences in implementing the MTCT free zones. Including ADPs, United Nations Country Team (UNCT), and other national fora.
·         Coordinate and arrange meetings  to continually discuss implementation issues.
·         Tracking and reporting on mobilized resources.
·         Coordinate related missions and joint field visits.
3.     Support Coordination function of UN HIV in the Workplace Programme:
·         Coordinate the activities and the work of the UN Cares Programme in Uganda.
·         Coordinate the consolidation of inputs from agencies on activities related to the UN Cares Programme.
·         Coordinate the planning and reporting on all activities of the UN cares programme.
4.      Support Planning, Coordination and reporting related to the Combination Prevention Programme in the pilot districts:
·         Coordinate the planning and reporting related to the combination prevention interventions.
·         Coordinate with the members of the Joint Team (JT), districts leaders, Ministry of Local Government (LG), UAC as well as CBOs for the smooth implementation of Combination Prevention interventions.
·         Support organization of regular meetings related to discussions on interventions of the Combination Prevention Programme.
·         Plan and backstop joint field visits and monitoring visits by the Joint Team.
Competencies
Key Competencies:
·         Leadership, decision making, innovation, multi-tasking and interpersonal skills.
·         Capacity to plan, manage and work as a team, negotiating and influencing to get desired outcomes.
·         Ability to deliver on expectations and results.
·         Work with minimum supervision.
·         Advanced written and oral communication skills.
Functional Competencies:
·         Demonstrates ability to identify problems and proposes solutions.
·         Understands the main processes and methods of work regarding to the position.
·         Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
·         Ability to perform a broad range of administrative activities related to operations resources management and services
·         Good organizational skills.
·          Ability to research, select relevant information and maintain accurate records.
Qualifications, Skills, and Experience:
Education: A Masters degree in either International Development, Social Sciences, Public Health, Public / Business Administration, Management or similar academic qualifications.
Experience:
·         Five years of progressively responsible programme experience and understanding of HIV/AIDS issues.
·         Excellent operations of delivering as one mechanism.
·         Sound experience on the operation of ATLAS and pass through funding mechanism.
·         Strong IT skills, with ability to work in MS Excel, Access, Internet and Word.
·         Understanding and experience in administration and/or operation of programmes at the national or international levels.
·         Language requirements:
·         Fluency in English (both written and spoken)
Language requirements: Fluency in English (both written and spoken)
How to apply: 
Applicants are requested to apply online at http://jobs.undp.org by the 12th October, 2012 and should submit an application and proposals, which include the following:
Job Proposal:
The job proposal should include:
·         Letter of Interest.
·         Explanation as to why you consider yourself suitable for the assignment.
·         A brief methodology on the approach and implementation of the assignment.
Personal CV:
·         Highlighting past experience in similar projects.
·         Work references – contact details (e-mail addresses and telephone numbers) of referees.
Financial Proposal:
·         Financial proposal indicating consultancy fee, lump sum fee or unit price together with any other expenses related to the assignment (e.g. travel costs, translation interpretation, holding of workshops/focus group discussion etc). A lump sum fee will be paid against the completion of specific, measurable deliverables as identified in ‘Key Deliverables’
UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.
Please note that the system will only allow you to upload one document, therefore all the technical and financial proposals are to be attached to the CVs and uploaded together at once/as a single document.
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