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Program Finance and Administration Officer Job at AWF
Job Title: Program Finance and Administration Officer
For more than 50 years, the African Wildlife Foundation (AWF) has been a key player in African Conservation and sustainable development. AWF is currently seeking a talented professional to support its T4B Program, Uganda.
Key Duties & Responsibilities
Reporting to the Chief of Party, the Program Finance and Administration Officer (PFAO) will ensure efficient implementation of the T4B program. The PFAO will be responsible for provision of project management support for T4B program, staff, logistics, and office administration. Further, the PFAO is the key linking point within the program team to understand, interpret and implement financial policies and budget plans. Operationally this entails ensuring that program staff understand and adhere to AWF and USAID financial and administrative policies and procedures. Ensure that internal controls are respected so as to avoid issues of fraud and misappropriation of assets within the T4B Program, Uganda. Working with the T4B program team and Program Controller, prepare program work plans and related budgets, assist AWF’s Budget & Grants team to ensure that work plans accurately timephase budgets on an accrual basis. Providing monthly budget status updates that interpret monthly reports received from the Budget & Grants team. Working with Procurement team, conduct annual prequalification process for regular vendors. Ensure that program procurements are initiated by staff timely via the accounting web portal. Transact purchases associated with local travel and small purchases. At the direction of the Procurement team, assist in higher value purchases with local vendors. Work with the Procurement team to ensure that local vendors contact information is up to date in financial system (Serenic). Oversee staff travel and movements within the program. Ensure that staff advances are provided timely and closed by staff upon return. Collect receipts/supporting documentation from staff, scan and attach to staffgenerated expense reports in Serenic. Review expense reports critically against travel calendar to ensure that costs are legitimate and compliant with AWF and USAID travel rules. Ensure that vehicle fleet is wellmaintained and ready for use in program operations. This position will be based in Kampala, Uganda.
Qualifications, Skills & Experience:
The successful candidate will;
· Have bookkeeping qualification, minimum CPA II.
· Have over 5 years working experience in the areas of accounting, general insurance, tenancy, logistics and procurement with international organization
· Be proficient in the use of computers especially, Microsoft Excel and Word, and accounting databases. Experience with Microsoft Dynamics NAV or Serenic Navigator is ideal.
· Be familiar with government regulations, e.g., taxes, VAT/duty frees requirements, etc.
· Have solid knowledge of USAID funding rules and regulations, financial reporting and disclosure requirements; including procurement etc. Have strong written and verbal communication skills.
· Have the ability to be flexible, effectively manage and accomplish multiple tasks; goal oriented
· Have the ability to work with minimal supervision, and as part of a team.
· Have unwavering integrity and the courage to intervene to detect and prevent fraud.
How to Apply:
If you are interested in this position, please send a cover letter and your detailed CV indicating daytime telephone numbers, address and names of three referees with subject ”PFAO”, to jobs@awf.org . Only shortlisted candidates shall be contacted.
AWF reserves the right to select suitable candidates who meets minimum qualifications for this role.
Deadline: 10th October 2012
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