The Ugandan Jobline

• Well-maintained office premises, equipment and property of PREFA .
• Good public relations with organizations’ clients and visitors.
• Well-facilitated meetings, with all meeting minutes well documented with clear action points.
• Ensures that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
• Effective communication system at the district display of the organizational, documents at the reception for visitors.
• Well maintained diary ot appointments for the district officials.
• Properly managed petty cash imprest with up-to-date books of accounts.
• Safe custody of organizational assets including oflice stamps/ other endorsing or authorizing instruments.
• Offer support and advice to the project coordinator on administrative issues and human resource management.
• Ensures that administrative policies, regulations, procedures and systems tor effective management of PREFA district office are adhered to by all staff.
• Coordinate the procurement and store systems of district items lor the district office in accordance with the established policies and procedures.
• Coordinate held trips and work schedules tor both district office management and home to home teams to ensure effective and smooth running of PREFA core activities.
• Act as secretary during the district office general staff and management meetings

• Bachelors Degree in Secretarial Management/ Administration
• Experience in office management and administration, is a desirable
• Proven experience in similar work
• Good communication skills ( oral and written)
• Proficiency in office applications
• Three (3) years of progressively responsible administrative and/or secretarial positions with demonstrable experience in procurement and supplies/ stores management.
• Experience working in an HIV/AIDS organization sel up is an added advantage

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